Too many options
Claude, GPT, Grok, Gemini, open models you can run yourself, and a new release every few weeks. Choosing is a full-time job, and choosing wrong is expensive.
AI Experts / Miami · Worldwide
AI belongs in your business. We put it there.
AI assistants and workflow integration for small businesses: property managers, real estate teams, service companies, and other owner-run shops. We set it up around the tools you already use, train you on it, and leave you in control. Claude, GPT, Grok, Gemini, or open models. We pick what fits and keep it current.
Request a fit call
Vendor neutral / Scoped and quoted up front
01 / Where companies get stuck
Everyone says use AI. Nobody says how.
No one to build it
Your team runs the business. Wiring a model into your CRM, documents, email, or app takes engineers who have done it before.
Your data isn't a toy
Customer records, contracts, financials, and internal plans can't be pasted into a chat box. The system has to respect your data rules from day one.
02 / What we set up
Less busywork. More business.
FOR THE OWNER
Owner assistant
- Configured with your business references, templates, and rules
- Connected only to the systems we agree on, starting with read access and drafts
- Tested on real examples, including the messy ones
- You approve before anything is sent or changed
- Training, documentation, and a follow-up to measure the time saved
FOR THE TEAM
Workflow integration
- Example: an inquiry arrives, details are pulled out, a CRM update and reply are drafted, staff review, and the approved action goes out
- Baseline time and error rate measured before we build
- Human approval for anything consequential
- A manual fallback and a way to roll back
- Team training and operating notes
Today's appointments, open requests, and what needs your attention, each linked to the source record. You set the priorities.
Draft replies, requests for missing information, and a follow-up list built from your approved business information. Nothing goes out until you approve it.
Details pulled from contracts, invoices, and forms into comparison tables and draft proposals on your templates. You check the numbers, pricing, and commitments.
03 / How we work
Plan it. Build it. Keep it current.
We look at where your team spends time and what data is involved. Then we choose the model and the setup that fit, whether that's a hosted model, a private deployment, or a paid tool with the right policies.
We integrate with what you already run: your CRM, documents, email, website, or software product. Your accounts, your access controls, your logs.
We build with these tools every day. When a better model or approach ships, we tell you what it means for your system and upgrade it when it's worth doing.
04 / Engagements
Three stages. Start where you are.
STAGE / 01
Assess
- Review where AI fits your business today
- Map your data, tools, and rules
- Choose the model and the setup
- Decide between build, buy, or wait
- Clear plan with scope and timeline
STAGE / 02 / MOST COMMON
Implement
- Model and tool setup under your accounts
- Integration with your CRM, documents, or app
- Automations and agents for repeated work
- Testing against real examples from your business
- Team training and handoff
STAGE / 03
Partner
- Model and tooling upgrades as the field moves
- New automations scoped and shipped
- Quality checks and fixes
- Policy and training updates for your team
- Same-day response
05 / Beyond the setup
Bigger questions. Same approach.
Model selection and strategy
Which model, which provider, hosted or private, and what it will cost to run. We work across Claude, GPT, Grok, Gemini, and local and open models, and we're not tied to any of them.
Team rollout and training
Sometimes the right answer is a paid tool with the right policies. We set up the accounts, write the rules, and train your people to use AI well and safely.
06 / Security
Your data. Your accounts. Your call.
Every build runs under your accounts and provider agreements. When data can't leave your environment, we use models you run yourself. NOVACON works under NDA, and when the project ends your team owns everything: the code, the accounts, and the keys.
07 / Contact
Ready to put AI to work?
Tell us what your company does and which work keeps you there after everyone else has gone home. In a short fit call we'll tell you what fits, what it would take, and what isn't worth doing.
Request a fit call